Get Involved

Why participate? To help celebrate STEM and inspire tomorrow’s workforce today!

Events, like Otronicon, serve to provide the upcoming generation of scientists, engineers and thinkers with inspiration to pursue STEM (Science, Technology, Engineering and Math) career paths.

Candidates we are seeking are those that will engage and enrich the community and create impactful experiences within technology. Each completed application will be reviewed for approval. Applicants will receive acceptance or regret notifications by December 15.

Spaces are assigned on a first-come, first-serve basis and fills up quickly so register early! Exhibit space will be determined upon acceptance of your proposed content.

Ready sign up? To submit your proposal, please choose from one of the categories below:

 


EXHIBITOR REQUIREMENTS

Exhibitor Hours

Friday January 18 through Monday January 21

  • Otronicon Day 1 | 9:30 a.m.-6:00 p.m.
  • Otronicon Day 2 | 9:30 a.m.-5:00 p.m. and Science Night Live* Event | 7:30 –11:30 p.m.
  • Otronicon Day 3 | 9:30 a.m.-5:00 p.m.
  • Otronicon Day 4 | 9:30 a.m.-5:00 p.m.

All Otronicon exhibit spaces must be staffed and show ready for the public by 9:30 a.m. on scheduled exhibits days.

*Saturday Evening Otronicon Hours for Adults: Science Night Live is an evening program reserved for adults ages 21 and older to enjoy Otronicon without the kids! (A separate ticket is required. For more information, visit www.osc.org/snl.)

Saturday (Day 2), Otronicon hours will end at 5:00 p.m. and the building will be cleared of all guests. At this time, exhibitors may break for dinner but MUST be back at their booth at 7:00 p.m. to get ready to showcase for Science Night Live. The Science Center will reopen to guest s at 7:30 p.m. During Science Night Live, Otronicon exhibit staff must be at least 21 years of age.

Content for Viewing Audiences:

  • Friday through Monday BEFORE 5:00 p.m. content must be suited for all ages. No nudity, blood, harsh violence, etc. (See Code of Conduct Below).
  • Saturday AFTER 7:30 p.m., content may change to present a mature audience.

At any time, content deemed offensive by the Science Center to its patrons, may be asked to be removed from your exhibit. No full or partial nudity is allowed at any time. If you are uncertain, please ask the Event Director.

 

Exhibit Staff

Up to (2) staff persons are allowed per exhibit. All staff need to be registered in advance in order to receive proper credentials. A minimum work shift of (4) hours is required.

  • If your exhibit requires more than (2) staff persons during a shift, please explain in your application for approval.
  • Any exhibitors with helpers under the age of 13 must be accompanied by a chaperone of at least 21 years of age at all times and adhere to the organization’s behavior expectations and Code of Conduct guidelines. For questions, please email [email protected].

 

Code of Conduct

By submitting the application form, you have agreed that you have read all the rules and to follow. If you fail to follow the rules, you will be removed from the event.

The exhibitor agrees to protect, keep and save Orlando Science Center forever harmless from any damage(s) or charge(s) imposed for violations of any law or ordinance by any exhibitor, their employees, as well for failure to comply with the terms and agreements. The exhibitor shall at all times protect, indemnify, save and keep harmless Orlando Science Center against and from any loss, cost, damage, liability, or expense which arises out of or by reason of any act or omission of exhibitor, staff, volunteers or guests.

Any exhibitors with helpers under the age of 13 must be accompanied by a chaperone, of at least 21 years of age, at all times and adhere to the organization’s behavior expectations and guidelines. We have implemented the code of conduct to help ensure guests have an enjoyable experience while visiting the Orlando Science Center. We ask youth volunteers and their chaperones to sign a Youth Volunteer Code of Conduct Document. For more information, please contact [email protected].

Exhibitors agree to represent in a mature and professional manner. Exhibitors should be kind and courteous to all guest and staff. Exhibitors should be prepared to engage with the audience.

While exhibiting participants are not to leave their exhibit space unattended. Please staff accordingly.

To keep our guests and staff safe from harm no breakdown is allowed during the event. Should an emergency arise and you need to leave early please coordinate with the event director or the floor captain on duty.

Photos may be used by the Orlando Science Center in Marketing, Social Media and other publications.

Orlando Science Center is a family friendly facility. Content deemed offensive by Orlando Science Center to its patrons, may be asked to be remove from your exhibit. Please tell us if your exhibit contains content that may not be appropriate for all ages. This includes the use of nudity, blood, harsh violence, etc. Participants violating this rule will be asked to remove inappropriate content from the building. In extreme cases, violators will be asked to leave the event.

Your exhibit must not impede the flow of walkways, ingress, or egress. Exhibits must provide enough room within the walkway to avoid guest tripping or injury.

No helium balloons, glitter, confetti, pyrotechnics, propane tanks, live flame, or smoke generators of any kind are allowed in the Orlando Science Center. All props and materials that are brought in with you must leave with you.

Exhibitors agree to fully comply with the request to remove or change out of any part of the exhibit that Otronicon staff may deem too questionable and/or is a threat to public safety and/or comfort of other attendees. The consequences for a severe violation of the rules can include being asked to leave Otronicon and/or bans from further events.

Personal data collection is prohibited. Information such as name, address, phone number, email address may not be collected from guests. You may share your contact information to be contacted later.

Solicitation Policy: Orlando Science Center has a no-solicitation policy covering all of our special events and programming. In order to provide a distraction-free environment for our attendees we do not allow donation solicitation at our events by attendees or unauthorized parties without the express written permission of Orlando Science Center. Any person and/or organization found to be violating this policy may be expelled from the event. No refunds.

OSC Weapons Policy: The possession of weapons of any kind are strictly prohibited. If someone is suspected of having a weapon in their possession, they will be detained and the necessary authorities will be contacted so a search and seizure can be conducted.
By agreeing to exhibit, you understand and agree that, for your own safety and the safety of everyone, no real or simulated weapons are allowed whether carried openly or concealed and even if the weapons are inoperable or unusable.
This policy includes hand-held firearms used in simulation exhibit experiences.
Video games or exhibits that use sounds of gunfire must keep noise levels under 85 decibels.

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